School timetables
Teachers, classrooms, classes and subjects lined up perfectly - including qualifications, lesson hours and breaks.
- No double-booked rooms
- Free periods kept to a minimum
- Part-time hours & preferences respected
Every scheduling problem
solved.
A school timetable, a day full of workshops, or a team’s staff rota? We build the schedule that works. Made once, or as an automated tool, so a new schedule takes a single click from then on.
- Competitive rates
- Satisfaction guarantee
- A person, not a queue
- All data stays in the EU
The business case
Scheduling is a craft. Let us do it.
A good schedule is a puzzle with hundreds of rules: availability, rooms, qualifications, preferences, statutory rest periods and last-minute changes. By hand that takes days - and a double booking or an unhappy colleague still slips through.
We combine proven scheduling algorithms with personal attention. The result: a schedule that adds up mathematically and that everyone is happy with. Or we build a tool, so it can be done in-house from then on.
See what we can solveQuality reportExample
- 312 of 312
- 94% honoured
- 2 flagged
Solutions
Whatever schedule is needed
From a complex school timetable to planning a small team - we have a solution for it.
Workshops & events
Spread a whole day of workshops across the right rooms and assign participants by their first, second and third choice.
- Maximum preference match
- Room capacity respected
- Participant lists ready to go
Staff scheduling
Who works where, and when? Assign shifts fairly and make time-off requests and shift swaps easy.
- Shifts shared out fairly
- Time-off requests & swaps
- Statutory rest periods respected
Any other scheduling problem
Sports fixtures, meeting rooms, volunteer rotas, exam timetables - whatever it is, we solve it.
- Fully bespoke
- Own rules, own preferences
- Discussed with no obligation
What we deliver
Made once, or fully automated
Three approaches, one of which fits every situation. In doubt? A free intro call is all it takes for us to advise which is smartest.
One-off schedule
Send over the data and requirements and we build the schedule. It comes back ready to use - as a clear file or ready to import into the existing system.
- Ideal for a one-off or yearly plan
- We process all rules and preferences
- Review first, payment only on approval
- Delivered in Excel, PDF or any format needed
Automated scheduling tool
We build a tool for the organisation. Enter the data and generate a perfect schedule in one click, time after time.
- Unlimited schedules, made in-house
- Built entirely around the situation at hand
- Changes recalculated immediately
- Includes training and support
- Try it first, payment only on approval
Ongoing scheduling service
Rather not think about it at all? We run the planning every term and handle changes, time-off requests and swaps.
- We run the schedule every term
- One contact for changes
- Time-off requests & shift swaps
- A fixed, predictable monthly price
How it works
From scheduling problem to solution in 4 steps
A personal, transparent approach - and payment only once the result is accepted.
- 01
Free intro call
Tell us about the scheduling problem. We listen, think along and look at what is possible together - with no obligation and no cost.
- 02
Estimate & quote
We form a picture of the size and complexity of the request and send a clear quote with a fixed price and a timeline.
- 03
Build & deliver
We work out the rules, data and preferences and build the schedule or the bespoke scheduling tool.
- 04
Approval first, payment after
Delivery comes with an honest quality report: which rules and preferences were met, and which were not. Not approved? Then it costs nothing.
Why Schedulingservice
The certainty of an expert, the ease of outsourcing
No complicated software to learn. Just a schedule that works.
Smart algorithms
We use proven scheduling techniques that weigh thousands of combinations - for a result no one could reach by hand.
All rules & preferences
Qualifications, availability, capacity, rest periods, preferences: we work with exactly the rules that actually apply.
Competitive rates
Sharp, honest prices and always a fixed price up front. Clear beforehand, with no surprises afterwards.
Satisfaction guarantee
On delivery a quality report shows exactly how well the result scores against the agreed rules and preferences. Payment only on approval; otherwise it costs nothing. No risk at all.
Personal, in the right language
One contact who knows the situation and speaks the language - English, German, Spanish or Dutch. Short lines, quick replies.
A reusable result
With a bespoke tool the organisation makes unlimited schedules itself from then on - without paying again each time.
Our promise
Satisfaction guarantee: no acceptance, no payment.
We believe in our work. That is why working with Schedulingservice carries no risk: on delivery we show exactly which rules and preferences were met, and the decision to accept the result lies with the client. Not approved? Then it costs nothing. At competitive rates and with a fixed price up front - no surprises afterwards.
Pricing
Fair, competitive rates
Every scheduling problem is different, so we do not charge a standard price. There is always a clear quote with a fixed price up front - and our satisfaction guarantee comes with it.
One-off schedule
For a single or recurring plan
Priced to fitOne-off amount, fixed price up front
- A complete schedule, built by us
- All rules & preferences applied
- Payment only after approval
- Delivered in the format required
from€250
Request a quoteBespoke scheduling tool
In-house planning from now on
Priced to fitOne-off build + optional maintenance
- A tool built entirely to measure
- Generate unlimited schedules in-house
- Training, delivery & support
- Extendable as the organisation grows
- Try it first, payment only on approval
from€1,250
Discuss a bespoke toolOngoing service
Fully taken care of
Subscription fromA fixed, predictable monthly price
- We run the schedule every term
- One contact for changes
- Cancellable, no long contracts
from€100per month
Book an intro callAll prices are starting prices and exclude VAT. The quote always states a fixed price up front.
What decides the price?
- Type & complexity
- Number of rules & preferences
- Size of the plan
- One-off or ongoing
FAQ
The answers, in one place
Question not listed? Just ask - we reply quickly and personally.
Ask a questionWhat does building a schedule cost?
That depends on the type of schedule, its complexity, and whether it is a one-off schedule, a bespoke tool or an ongoing service. There is always a clear quote with a fixed price up front, so there are no surprises afterwards. The intro call and the quote are free and carry no obligation.
What kinds of schedules can you build?
Almost anything. School timetables (teachers, rooms, classes, subjects), workshop and event planning with participant preferences, staff rotas, exam timetables, sports fixtures, volunteer and room bookings - if it is a scheduling problem, we solve it.
How long before I have my schedule?
A simple schedule can be ready within a few days. For a bespoke tool or a complex plan we agree a realistic timeline in the quote. We are always clear about what to expect and when.
What exactly does the satisfaction guarantee mean?
Simple: payment happens only after approval. On delivery we show exactly how well the schedule scores against the agreed rules and preferences, and the client judges the result. With a tool, that includes access to work with it. Approved? Then payment follows and the result belongs to the client. Not approved? Then it costs nothing, and the schedule or tool stays with us. Further optimisation after delivery is always possible, at a price agreed in advance.
Do I get a tool I can use myself afterwards?
Yes, with the automated scheduling tool. Then we build a solution around the organisation that lets it generate unlimited schedules itself from then on, without depending on us for every new plan.
How do you handle our data and privacy?
Carefully and confidentially. We use data solely to build the schedule or tool and process everything in line with the GDPR. We are happy to put clear agreements in place before we start. Hosting and data storage are fully European: all applications and data are on our servers in Germany, and all data stays within the EU. Our transparency page lists who does what, component by component.
Do you work with small organisations too?
Certainly. Whether it is a small team of a few people or a whole school, we scale our approach and our price to the situation. Everyone deserves a schedule that works.
Get started
Ready for a schedule that works?
Tell us about the scheduling problem and get a tailored quote, with no obligation.
- Free & no obligation
- A reply within 1 working day
- A real person, not a bot
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